7 days old

Talent Acquisition Coordinator

Pacific Biosciences
Menlo Park, CA 94025
Pacific Biosciences (PacBio) is looking for a Talent Acquisition Coordinator (TAC) to join our lean but talented HR team.

What you get to do daily

The TAC assists in logistics and administrative support, scheduling, coordinating, and document preparation/filing.  In this role, you will interact directly with executive management, hiring managers, candidates, and outside vendors.  The TAC will collaborate cross-functionally with various departments across the entire PacBio global organization. You will contribute to the overall success of PacBio by aggressively driving the recruiting process, producing quality output, with a high level of professionalism. 


Keys to your success in this role

Your ability to thrive in a fast-paced, rapidly changing environment.  You are meticulous with an acute attention to details.  You are a self-starter who proactively contributes to the TA team, the HR organization, and company-wide.  You approach your work with a sense of ownership.  Your ability to create an exceptional candidate and hiring team experience.    


Whats in it for you

You will get to work alongside smart, creative, and driven professionals from many different disciplines, in the cutting-edge biotech industry. What we do on a daily basis actually helps scientists better understand the world we live in and, in many ways, helps them make it a better place to live.

Tasks and Responsibilities

  • Scheduling: High-volume scheduling of phone and onsite interviews.  Reserving conference rooms, coordinating meetings and conference calls, collaborating with hiring managers to construct cross-functional interview panels of stakeholders/subject matter experts.  Scheduling reference calls. 

  • Job posting: Post jobs to external resources as needed, in compliance with government regulations, and adherence to PacBios affirmative action plan.

  • Travel: Organizing travel arrangements for candidates, booking flights, car rental, hotel accommodations, process candidate travel expense reimbursements.

  • Relocation: Serve as PacBios primary point-of-contact between relocation vendors and the pre-boarding new hires.

  • Greets and assists candidates to ensure a positive onsite interview experience.

  • Initiation and tracking of background checks, as needed.

  • Maintain inventory of new hire gift items.  Shipping gift packages to new hires.

  • Documentation of processes as needed.  Identify opportunities for improving both hiring manager and candidate experiences and scheduling efficiency; make process recommendations to achieve operational excellence.

  • Maintains all applicant information, ensuring that all information has been gathered within the applicant tracking system and that all compliance issues are met with regards to the recruitment process.

  • Scanning documents into the digital file management system, as needed.  Creation of employee files.

  • Identify and troubleshoot issues and escalate as appropriate.

  • Assist in the final stages of the recruitment life-cycle process which includes offer approvals, preparation of offer letters, completion of offer acceptance documentation, and closing candidate records within the applicant tracking system to be ready for onboarding, as needed.

  • Be accessible during normal work hours.  The nature of our business sometimes demands workday or workweek hours different from normal work hours. 

  • Provide administrative support to other teams, as needed.

All listed tasks and responsibilities are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional task and responsibilities.

Preferred Qualifications

  • High School diploma or equivalent required.  Associates/Bachelors degree a plus.

  • Proficient in MS Word, Excel, and Outlook.

  • Prior experience in talent acquisition coordination, or other related administrative function.

  • Knowledge of commonly-used concepts, practices, and procedures within the talent acquisition function is a plus.

  • Applicant Tracking System experience is preferred.  Newton Software experience is a strong plus.

  • Experience working in a fast-paced, high-volume scheduling environment is a plus.

  • Exceptionally strong interpersonal and written/verbal communication skills with an emphasis on tact and diplomacy.

  • Ability to effectively partner and collaborate with peers to deliver dynamic candidate and hiring manager experiences.

  • Strong organizational and prioritization skills, ability to balance several priorities from multiple sources, flexibility and adaptability in dealing with rapidly changing priorities and demands.

  • Must have strong initiative and the ability to work independently with minimal direction/supervision.

  • Exercise sound judgment with the ability to recognize and handle sensitive/confidential information.

  • Strong attention to detail and accuracy; excellent follow-through skills.

  • Outstanding customer service skills.  

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation.


Posted: 2019-09-13 Expires: 2019-10-13

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Talent Acquisition Coordinator

Pacific Biosciences
Menlo Park, CA 94025

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