San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant - District Office

Essential Job Functions:

• Supports VP, OTD and OTD Directors on a variety of administrative needs and actions.
• Coordinates OTD meetings and events (including room scheduling, purchasing supplies, catering, event set-up and break down, etc.)
• Provides customer support to employees who request OTD services or need support with the college talent development system. If unable to provide immediate resolution, directs employees to the appropriate subject matter expert for further assistance.
• Assists SJCD employees with event registrations and cancellations within the college's learning management system.
• Assists with the preparation of program materials, marketing materials, and communications.
• Provide budgetary support to the OTD team, assists in gathering quotes and issuing PO's as required. Tracks and reports expenditures, collects p-card summaries and
• Maintains expenditure spreadsheet.
• Responsible for updating information on The Internal Exchange and maintaining the OTD website including the OD webpage and tools/templates.
• Provides tier I troubleshooting and help desk support, offering technical instructions to employees as needed.
• Manages purchase and inventory of supplies. Organizes and maintains the OTD workroom.

Additional Job Functions:

• Other duties as assigned.
• Maintain professional level competency through professional development.
• Provides assistance with OTD professional development registrations, travel arrangements, hotel and parking reimbursements.
• May assist OTD leadership with special projects
• Records and transcribes meeting minutes as requested.

Knowledge, Skills and Abilities:

• Excellent communication skills, both written and verbal
• Excellent technical troubleshooting skills
• Excellent customer support focus
• Can effectively communicate technical concepts and instructions to a diverse audience in a clear and concise manner
• Knowledge of learning technology and talent development systems
• Able to establishing and maintaining excellent professional relationships with employees at all levels in the organization
• Creative/innovative problem solver
• Excellent planning, organizing and time management skills
• Proven drive to achieve excellent results
• Able to work effectively as member of a team and independently
• Able to keep leaders informed and updated on key information

Required Education:

• HS Diploma or GED

Required Experience:

• Three (3) to five (5) years experience in the following areas: Administrative support, technical help desk support, customer service, LMS administration or technical training

Preferred Education:

• Associates Degree

Preferred Experience:

• Five (5) to seven (7) years experience in the following areas: Administrative support, technical help desk support, customer service, LMS administration or technical training

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2221

Posting Close Date: 11/21/2019

PI115347033

<br/><b>San Jacinto College</b><br/><br/><b>Equal Opportunity Statement:</b> The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.<br/><br/><b> Sr Administrative Assistant - District Office </b><br><br><strong> Essential Job Functions: </strong> <br><ul><li> Supports VP, OTD and OTD Directors on a variety of administrative needs and actions. </li><li> Coordinates OTD meetings and events (including room scheduling, purchasing supplies, catering, event set-up and break down, etc.) </li><li> Provides customer support to employees who request OTD services or need support with the college talent development system. If unable to provide immediate resolution, directs employees to the appropriate subject matter expert for further assistance. </li><li> Assists SJCD employees with event registrations and cancellations within the college's learning management system. </li><li> Assists with the preparation of program materials, marketing materials, and communications. </li><li> Provide budgetary support to the OTD team, assists in gathering quotes and issuing PO's as required. Tracks and reports expenditures, collects p-card summaries and </li><li> Maintains expenditure spreadsheet. </li><li> Responsible for updating information on The Internal Exchange and maintaining the OTD website including the OD webpage and tools/templates. </li><li> Provides tier I troubleshooting and help desk support, offering technical instructions to employees as needed. </li><li> Manages purchase and inventory of supplies. Organizes and maintains the OTD workroom. </li></ul><br><br><strong> Additional Job Functions: </strong> <br><ul><li> Other duties as assigned. </li><li> Maintain professional level competency through professional development. </li><li> Provides assistance with OTD professional development registrations, travel arrangements, hotel and parking reimbursements. </li><li> May assist OTD leadership with special projects </li><li> Records and transcribes meeting minutes as requested. </li></ul><br><br><strong> Knowledge, Skills and Abilities: </strong> <br><ul><li> Excellent communication skills, both written and verbal </li><li> Excellent technical troubleshooting skills </li><li> Excellent customer support focus </li><li> Can effectively communicate technical concepts and instructions to a diverse audience in a clear and concise manner </li><li> Knowledge of learning technology and talent development systems </li><li> Able to establishing and maintaining excellent professional relationships with employees at all levels in the organization </li><li> Creative/innovative problem solver </li><li> Excellent planning, organizing and time management skills </li><li> Proven drive to achieve excellent results </li><li> Able to work effectively as member of a team and independently </li><li> Able to keep leaders informed and updated on key information </li></ul><br><br><strong> Required Education: </strong> <br><ul><li> HS Diploma or GED </li></ul><br><br><strong> Required Experience: </strong> <br><ul><li> Three (3) to five (5) years experience in the following areas: Administrative support, technical help desk support, customer service, LMS administration or technical training </li></ul><br><br><strong> Preferred Education: </strong> <br><ul><li> Associates Degree </li></ul><br><br><strong> Preferred Experience: </strong> <br><ul><li> Five (5) to seven (7) years experience in the following areas: Administrative support, technical help desk support, customer service, LMS administration or technical training </li></ul><br><br><b> Salary Grade: </b> 14 <br><br> Salary is based on the Board-approved salary schedule for the current fiscal year. <b> See Salary Schedule </b> <br><br><b> Requisition Number: </b> req2221 <br><br><b> Posting Close Date: </b> 11/21/2019 <img src="https://analytics.click2apply.net/v/nVr7VQfY2DAjHExahwwkz"> <p>PI115347033</p>