12 days old

Sr Administrative Assistant (Grant Funded)

San Jacinto College
Houston, TX 77049
  • Job Code

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant (Grant Funded) - District Office

Essential Job Functions:
  • Provide administrative assistance and supervise daily general office duties and communications
  • Schedule meetings and events
  • Manage and maintain electronic record filing system including retrieval, retention, and disposal
  • Make travel arrangements
  • Submit registrations, and handle other expenditures and processing needs to meet deadlines effectively and efficiently.
  • Generate, maintain and distribute reports, databases, letters, memos, e-mails, mail merges, distribution lists, invitations, programs, announcements, newsletters, handouts and other requested communications for the Grant Program.
  • Interface daily with, administrators, various departments, visitors, and staff.
  • Provide support to various functions within the office during peak periods.
  • Assist Grant Director with completing all grant program reports required in a timely manner.
  • Process P-card statements and maintain P-card records and expenditures.
  • Prepares, processes and tracks requisitions and invoices as needed using Banner Finance.
  • Order necessary supplies and equipment for the Grant program and monitor and track grant expenditures.
  • Assist Grant Program Director with providing all grant documents required for grant audits.

Additional Job Functions:
  • Performs other duties as assigned.
  • Organize and maintain all documents for the grant program in shared drive.

Knowledge, Skills and Abilities:
  • Must project a professional image, have excellent telephone etiquette and communication skills, and be proficient in Microsoft applications (Word, Excel, and related tools), Banner or another enterprise resource planning system, Adobe Acrobat, Windows and other typical office systems
  • Must be extremely accurate and have excellent proofreading, grammar and spelling skills
  • Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment
  • Ability to demonstrate the College values

Required Education:
  • High school diploma or equivalent

Preferred Education:
  • Associate degree or equivalent coursework

Required Experience:
  • Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Experience:
  • One (1) or more years in a higher education environment
  • Banner system experience.

Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2880

Posting Close Date: 5/12/2021



Posted: 2021-04-29 Expires: 2021-05-30

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Sr Administrative Assistant (Grant Funded)

San Jacinto College
Houston, TX 77049

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