21 days old

Project Coordinator, Contract Employee

Ad Council
New York, NY 10001
  • Job Code


The Ad Council is seeking a Project Coordinator to join our Marketing and Branding team. The ideal candidate will be responsible for managing the distribution process for TV and Radio. The Project Coordinator will also assist on uploading/pushing digital creative to the Digital Asset Management and Content Management Systems. The candidate also assists with basic editing tasks in the Content Studio. This position will report into the Vice President, Studio Services.

Timing and Employment Length:

This is a contract employee role. This means that, while the position is at all times one of at will employment, the Ad Council anticipates at present that the employment length would be approximately 6 months with the possibility to extend the contract. Contract employees will be eligible to participate in limited benefits and paid time off. We are also open to this position being a full-time remote location position.

Core Job Responsibilities:

Distribution Management

  • Works closely with the Campaign Development team to coordinate campaign assets, deliverables, and provide updates to the Creative Services Studio in a timely manner.
  • Generates unique Ad-IDs for all TV, radio and digital creative updating all corresponding files accordingly.
  • Establishes relationships with media vendor partners to encode, edit, and close caption all files to broadcast quality.
  • Exercises extensive knowledge of Ad Council's Digital Asset Management system entering all asset shells with accurate spot information, uploading multiple types of asset files
  • Reviews traffic letters, live announcer copy (if applicable) and Ad-ID lists for use in Extreme Reach distributions.
  • Uses fluent knowledge of the Donovan system to issue purchase orders for media vendor partners.
  • Handles the creation of emails in Acoustic for TV and radio distributions

Content Studio

  • Execute file conversions for multiple media opportunities using Media Encoder
  • Creates caption files for YouTube and sponsor websites
  • Be able to edit minor revisions to end frames of TV spots or minor tweaks to multimedia content

About you:

  • 2+ years of experience in the communications industry
  • Optimal management skills to prioritize scheduled distributions
  • Self-motivated, working independently across multiple projects
  • Seamlessly works across departments to ensure creative delivery
  • Excellent organizational skills and attention to detail
  • Fluent with MS Office Suite
  • Intermediate knowledge of Adobe Creative Cloud software, mostly Photoshop, After Effects, Premiere and Media Encoder

About the Ad Council:

The Ad Council is where creativity and causes converge at scale. We are a New York-based national non-profit organization, bringing together the brightest minds in the marketing, media, advertising and tech industries to create change around the most critical social issues facing our country. We produce and activate communications campaigns that drive awareness?and behavior change, creating a lasting impact on American life. We are behind the iconic social good communications programs featuring Smokey Bear, "Friends Don't Let Friends Drive Drunk" and the viral campaign Love Has No Labels" that celebrates diversity and promotes inclusion.

We are deeply committed to diversity, equity & inclusion:

At the Ad Council, we value and celebrate the unique characteristics and perspectives that make each person who they are. Diversity is the foundation of our work and allows us to reimagine how we reach our audiences. It is not simply our belief, but our duty, to cultivate a team that is representative of the American people. Only then can we drive true, measurable, and life-changing impact on the most important issues facing our country today.

The Ad Council is an Equal Opportunity Employer. Qualified applicants will be considered for employment without regard to race, creed, color, citizenship status, religion, sex, sexual orientation, gender identity, marital status, age, national origin, genetic information, status as an individual with a disability, status as a protected veteran or any other legally protected status.

Contact Us:

To apply online: https://www.adcouncil.org/Working-With-Us/Join-Us

The Ad Council invites all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation for any part of the application or hiring process, please contact please submit your request through one of the following methods listed below:

Fax (212) 922-1676 or

Ad Council

Attn: Talent Team

815 2nd Avenue, 9th Floor

New York, NY 10017

EEO is the Law



Posted: 2021-03-26 Expires: 2021-04-26

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Project Coordinator, Contract Employee

Ad Council
New York, NY 10001

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