9 hours

Project Administrator

PLUMMER
Denver, CO 80204

Receptionist/Project Administer


 


Are you looking for an opportunity to work with a collaborative, talented, passionate team to support a growing venture?


 


 PLUMMER is transforming the water industry by providing innovative solutions to improve the environment, advance communities, and serve others. We specialize in environmental engineering services including water reuse treatment, wastewater treatment, storm water management, water planning, construction management, and dry utility services. PLUMMER has been conducting business with quality and integrity for over 40 years.


 


People are our strongest asset. We are looking for a Project Administrator to join our Denver office. The ideal candidate will be motivated, organized, and hard-working, have excellent oral and written communication skills, and be capable of working on multiple projects simultaneously.


 


Essential Functions:



  • Open and close the office: including start of day and end of day kitchen preparation (start coffee, clean up and start dishwasher)

  • Answer and transfer calls, greet and direct visitors

  • Receive the public and answers questions, in person and by telephone; respond to inquiries from employees, vendors and others and refer, when necessary, to the appropriate person or department.

  • Maintain office forms and procedures and assists with administrative tasks.

  • Operate listed office machines as required.

  • Prepare outgoing mail and courier envelopes and packages. Collect, sort, distribute, and processes incoming mail.

  • Duplicate and distributes materials.

  • Assist with filing documents; including books and publications for the library.

  • Compose and edit correspondence, reports, memoranda and other material.

  • Edit, format (consistent with PLUMMER technical standards), and finalize project-related documents

  • Create PowerPoint presentations based on input from others

  • Create Excel spreadsheets based on project needs as requested by others

  • Assist in entering data on permit applications utilizing Adobe Acrobat

  • Maintain inventory of office supplies; this includes ordering supplies as needed.

  • Interface with vendors

  • Submit office maintenance requests for repairs as needed

  • Prepare finalization of reports involving copying, binding. If necessary, outsource to vendors for larger copying jobs

  • Maintain filing system and archives project files for closed projects (if necessary). Process archived files to be sent to offsite-archive storage

  • Make travel arrangements for staff, as requested

  • Schedule and coordinate meetings and conference calls utilizing Outlook and Skype

  • Order lunch for in-house meetings as needed (Frontline, Table Talk, Lunch & Learn, Brown Bags, and Client Meetings)



 


Knowledge, Skills, and Abilities:



  • Software:  Microsoft Suite and Outlook

  • Customer Service skill set

  • Ability to multi-task

  • Detail oriented

  • Problem-solving skills

  • Able to work independently



 


Education & Experience:



  • High school diploma or GED equivalent required.


  • Associate degree in Business Administration or similar field preferred.



  • 3+ years of experience providing office support within a professional environment required.



  • Project Coordinator, technical writing, and/or engineering consulting industry experience preferred


     




Location: Denver, CO

Categories

Posted: 2019-10-19 Expires: 2019-11-18

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Project Administrator

PLUMMER
Denver, CO 80204

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