13 days old

Payroll Administrator/Accounts Payable Analyst

Advocates for Human Potential, Inc.
Sudbury, MA 01776
  • Job Code

If you have a love of numbers, finance, organization, plus a desire to work for a company that impacts the well-being of America's most vulnerable populations, look no further!

Advocates for Human Potential, Inc. (AHP), a national behavioral health consulting firm, is seeking a multitalented candidate to serve in the dual role of Payroll Administrator/Accounts Payable Analyst. This newly created position will be responsible for the timely and accurate processing of timesheets and all payroll-related data in a project-based accounting setting. These projects revolve around improving systems of care, transforming the behavioral health system, and creating the best services possible for people needing behavioral health services. Your work helps ensure our projects run smoothly and our vital work reaches those who are in need.

This position will also play a pivotal role in the processing of accounts payable and all daily accounting activities. Those who apply should be exceptional communicators who are comfortable speaking on the phone and able to work efficiently within an expanding department and company. There will be opportunities to take on more responsibilities within AHP as proficiency in the primary tasks is attained. AHP has nearly doubled in size in the past year, and there is ample room for career growth.


AHP is a fast-growing behavioral health consulting and research firm specializing that offers technical assistance and training, system and program development, resource development and dissemination, and research and evaluation. Our core content areas include mental health policy and services, substance abuse treatment and prevention, co-occurring disorders, workforce development, eHealth, homelessness, housing and employment programs, trauma, domestic violence, and criminal justice.

Overall Responsibilities


  • Post timesheets in timekeeping system (Deltek) on a weekly basis
  • Maintain, update and verify the accuracy of all employee information in Deltek and Paychex systems
  • Submit bi-weekly 401k information and payments to 401k provider
  • Collaborate with Human Resources and accounting teams
  • Resolve any employee matters involving payroll
  • Other payroll tasks as assigned

Accounts Payable:

  • Process weekly vendor and employee expense payments
  • Administer paperless AP process and respond to all inquiries
  • Verify vendor information as requested for all California-based projects
  • Bi-weekly and monthly report generation
  • Complete and submit required federal or state filings
  • Register AHP in new
  • Participate in month end reconciliation process
  • Other tasks as assigned

AHP is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

  • Bachelor's degree
  • 3 5 years' experience using Paychex platform or similar payroll system
  • 3 5 years' experience in an accounting or human resource department
  • Proficient in Microsoft Office Suite of products, especially Excel
  • Strong analytical and problem-solving skills
  • Detail-oriented with the ability to multi-task, manage priorities effectively and adhere to stated deadlines
  • Maintains a team-oriented, can-do attitude
  • Strong interpersonal skills
  • Sense of humor



Posted: 2022-05-04 Expires: 2022-06-04

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Payroll Administrator/Accounts Payable Analyst

Advocates for Human Potential, Inc.
Sudbury, MA 01776

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