1+ months

Operations Assistant

Dartmouth College
Hanover, NH 03755
  • Job Code

Dartmouth College

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.

Position Information

Position Title
Operations Assistant

Biochemistry and Cell Biology

Position Number

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Please consider applying for the Operations Assistant Position. The BCB administrative team is welcoming, enthusiastic, and collegial.

Position Purpose

To manage the daily administrative and financial activities to facilitate an efficient administrative infrastructure supporting the department's multi-disciplinary academic and research goals.

SEIU Level
Not an SEIU Position


Employment Category
Regular Full Time

Department Contact for Cover Letter
Lydia Oranski

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Key Accountabilities

Financial Administration - 40%

  • Assist Operations Director and Research Administrators as needed with financial administration duties. This may include:
  • Preparing and processing business expense reports, interdepartmental invoices, and deposits for faculty and staff.
  • Entering requisitions in iProcurement.
  • Maintaining billing processes for contractual agreements with collaborating organizations.
  • Researching transactions and accounting details.
  • Maintains files for documentation and reconciliation of procurement card purchases by department faculty, students and staff; holder of the departmental procurement card.
  • Performs data entry and may run reports in financial/administrative systems and databases.
  • Coordinates and communicates about financial transactions with Geisel Finance Center.

Academic Coordination - 40%

  • Manages the administrative functions of education programs including compliance with required reporting and tracking of activities and accomplishments.
  • Oversees the coordination of graduate level courses including document creation, file retention, organization and execution.
  • Coordinates preparation and Canvas upload of course materials for Department courses.
  • Keeps the department schedule of course meetings.
  • Ensures that appropriate rooms are reserved and that textbooks are ordered.
  • Assists in preparing and grading exams, records the grades, and provides statistics to the course directors.
  • Monitors security of and students' access to graded exams.
  • Makes arrangements for approved disability-related accommodations for students.
  • Interacts with and responds by phone, email and in person to questions from teaching faculty and students.
  • Creates and maintains all files and tracks progress of students in graduate program.
  • Orders binding services for theses of students in graduate program.

Planning and Coordination - 10%

  • Manages, plans, and coordinates the departmental calendar.
  • Coordinates and schedules a variety of activities.
  • Coordinates with other offices and departments to arrange co-sponsorship of events.
  • Plans, coordinates, and oversees projects related to department programs.
  • Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including organizing logistics for speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, and overseeing actual event.

Customer Service/Troubleshooting - 5%

  • Delivers exceptional customer service, ensures responsiveness and accuracy.
  • Participates in customer specific training for department personnel in financial transactions.
  • Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the department.
  • Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
  • Interprets, applies and explains office, department, and College policies and procedures.
  • Communicates respectfully with a diverse community.

General Office Support - 5%

  • In collaboration with departmental colleagues, duties may include:
  • Prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts; proof reading to ensure accuracy.
  • Maintains office files and department databases, following records retention procedures.
  • May assist with maintenance of departmental and program websites.
  • Maintains office equipment and orders office supplies.
  • Coordinates with Geisel Facilities office on office moves and other facility related issues.
  • On-boards and orients new employees and visitors to the office and the community.
  • Supports the office's mission to foster inclusiveness and diversity.
-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned



Posted: 2020-09-24 Expires: 2020-10-25

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Operations Assistant

Dartmouth College
Hanover, NH 03755

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