Main Purpose:

As part of the HR team, this role is based in New York to provide a professional and effective HR service to our US entities with a focus on payroll, benefits, compliance, HR related matters, and office management.

Responsibilities:

HR Operations

• Assisting employees with their HR related matters. Providing timely guidance and support along side the HR Manager
• Follow internal HR procedures in relation to the on-boarding and off-boarding of US employees (eg, inductions and exit interviews)
• Using a suite of templates, producing the relevant HR related letters and issuing to US employees as required
• Review and update policies while collaborating with the London Operations team
• Supporting the roll out of ad hoc projects and HR initiatives to our US offices
• Assist with the recruitment of roles in the Americas
• Oversight of the US offices from an operational and confidentiality perspective, including the opening and distribution of mail to ensure privacy and discretion of confidential matters
• Remaining up to date with compliance and regulations from a HR and employment law perspective and acting upon any changes that need to be implemented
• Constantly seeking improvement to processes, practices and ensuring alignment to overall global strategy

Payroll & Benefits

• Provide bi-weekly payroll checking and seeking the relevant sign off to authorize payment
• Managing the various online benefit portals to ensure scheme compliance and up keep
• Manage the annual renewals for the benefit schemes, in partnership with the Head of HR and the local brokers
• Review the service of the payroll & benefit providers to enable efficiencies where possible

Office Management

• Assist in the development of marketing and promotional materials. Coordinate marketing efforts.
• Provide administrative support, including but not limited to: collection and distribution of mail, shipping, organizing functions, events, arranging for security passes, transportation for guests and employees, facilities management, and supplies.
• Perform other duties as needed

Skills and Experience:

• Bachelors degree or HR related qualification desirable
• 2-4 years of HR related professional work experience
• Previous experience within Financial Services and/or a regulated firm desirable
• Comfort working with technology and systems is a must. Past experience using HRIS, ATS, LMS, MS Office systems or ADP WorkForce Now
• Can work independently as well as part of a team, stay organized and project manage work responsibilities
• Adept written and verbal communication. Experience crafting and owning large scale communication roll outs, verbal presentations, small group trainings, etc
• Proficient in Microsoft office packages to an intermediate level for word and Excel
• Demonstrable knowledge of US payroll & benefits procedures and regulatory requirements from a HR perspective