20 days old

Executive Assistant To CEO

Aktiv Pharma Group
Broomfield, CO 80021
  • Job Code
    128397930

General Purpose

The Executive Assistant is responsible for providing multi-level, comprehensive support to the Chief Executive Officer (CEO) of a 60+ person pharma start-up company. The CEO is very hands-on and handles a myriad of projects and activities. Tasks will vary widely, from administrative support to leading special projects, from personal errands to mission-critical information gathering. Through regular communication and proactive decision-making, the position is expected to understand the CEO's schedule and priorities, and support him in maximizing his time and focus. The position must be committed to completing a wide variety of tasks independently. Training will be provided on technical tasks as needed, so this position should have a willingness to learn and strong attention to detail. The individual will be included in the CEO's meetings and other communications and will be expected to interpret the information to proactively assist with execution of the CEO's agenda, including scheduling and prioritization.

Essential Duties/Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

  • Maintain continuous alignment with the CEO's aspirations, priorities, agenda, and messaging, and be able to represent the CEO internally and outside of the organization
  • Interpret situations and information and help translate these into actions and decisions
  • Recommend and initiate changes to company and CEO processes and procedures to improve efficiency and effectiveness
  • Review communications and information (e.g., emails, brochures, instructions, requests, etc.) on behalf of the CEO
  • Manage the execution of special projects and initiatives on behalf of the CEO
  • Support the CEO's prioritized mission to enhance diversity, equity, and inclusion
  • Gather information to support projects and decisions
  • Monitor, organize, and prioritize incoming communications
  • Proof and prepare correspondence, presentation templates, memos, invoices, reports, and other documents
  • Manage CEO's calendar and travel
  • Manage and report CEO's billing and expenses
  • Attend meetings with or on behalf of the CEO, take notes, record minutes, and create and distribute action items
  • Help coordinate meeting agendas and facilitate participants' preparation
  • Train and supervise clerical staff as requested
  • Coordinate events such as luncheons, catering, team events, guest hospitality, and open houses
  • Assist the CEO by performing personal errands
  • Perform other duties as necessary to ensure the success of the organization

Job Qualifications

The ideal person for this position will be self-driven, proactive, flexible and detailed-oriented, someone who thrives on seeing tasks to completion, with passion to go the extra mile. The position also requires an outstanding combination of the following competencies:

  • Ability to consistently promote, support, work, and act in a manner that supports Aktiv Pharma Group's mission, vision and values
  • Ability to independently interpret and then share information appropriately
  • Ability to see and understand the big picture including CEO vision, goals, objectives, intentions, company culture, and priorities
  • Ability to multi-task, organize and prioritize
  • Ability to work independently and in a cross-functional team
  • Ability to function well in a high-paced and at times stressful environment with shifting priorities
  • Ability to engage in a manner that positively represents the company culture and the CEO
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
  • Proficient with Microsoft Office Suite, with the ability to learn new software
  • Excellent verbal and written communication skills
  • Proven time-management skills, with dedication to meeting deadlines
  • Integrity and discipline to handle sensitive, confidential information
  • Self-confidence to work with a CEO in partnership

Education or Formal Training:

  • Bachelor's Degree is required

Experience:

  • More than 10 years of experience supporting an executive leader, or similar experience, is required
  • An equivalent combination of education and experience may be substituted for this requirement


PI128397930
Posted: 2021-01-08 Expires: 2021-02-08

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Executive Assistant To CEO

Aktiv Pharma Group
Broomfield, CO 80021

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