1+ months

Executive Assistant

Parsippany, NJ 07054
  • Jobs Rated
    93rd
Company Info
Teva is a global pharmaceutical leader and the world's largest generic medicines producer, committed to improving health and increasing access to quality health solutions worldwide. Our employees are at the core of our success, with colleagues in over 80 countries delivering the world's largest medicine cabinet to 200 million people every day. We offer a uniquely diverse portfolio of products and solutions for patients and we've built a promising pipeline centered around our core therapeutic areas. We are continually developing patient-centric solutions and significantly growing both our generic and specialty medicines business through investment in research and development, marketing, business development and innovation. This is how we improve health and enable people to live better, healthier lives. Join us on our journey of growth!
Job Description

The Executive Assistant will provide organizational and administrative support to the Litigation and Transactions Groups of Tevas Legal Department. This highly-visible position serves as the primary administrative liaison with members of senior management, internal and external stakeholders, and their assistants. The successful candidate must be able to work in a team environment while managing multiple tasks independently, and maintaining confidence and diplomacy.
Key Responsibilities
Proactively manages complex calendars with competing priorities to keep the leader and team abreast of meetings and tasks and ensures s/he has the information necessary to effectively navigate through their day. Schedules activities and meetings and manages calendars, including providing a daily folder of pertinent meeting materials.
Coordinates meetings and proactively resolves conflicts, including making recommendations for meetings with other leadership team members. Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.
Manages requests for time with the leader, with the ability to differentiate the sense of urgency of the request/need for the leaders time and attention
Creates high quality PowerPoint presentations and Excel spreadsheets.
Assembles, compiles and maintains data, with capability to do basic internet research as required for regularly scheduled reports and presentations and ad hoc projects.
Responds to telephone, email and in-person inquiries providing general information and referring inquiries to appropriate sources based on a broad knowledge of the Company. Handles confidential information and sensitive correspondence.
Schedules business travel and accommodations and reconciles and maintains expense reports.
Organizes, coordinates and attends staff meetings, as requested, to document all pertinent information either electronically onto a laptop, on flip charts or other forms of note taking.
 

Qualifications

Education Requirements
Minimum of a High School Diploma or equivalent with formal training or equivalent work experience required.

Education Preferred
College degree a plus but not a requirement.
Experience Requirements
Minimum 5+ years experience as an Executive Assistant supporting multiple leaders in a multi-functional, matrixed, fast-paced and diverse multicultural environment, preferably at a progressively responsible and/or corporate level.

Experience Preferred
Self-starter with the desire and ability to take initiative; ability to learn quickly.
Extreme confidentiality, discretion and integrity a must; position handles highly confidential information on a regular basis.
Demonstrated ability to work independently under time constraints, manage competing priorities and deadlines and handle multiple tasks efficiently.
Advanced proficiency with PowerPoint - should be able to create and modify presentations.
Strong proficiency with Excel - should be able to create and modify excel sheet content, format to print, formulas.
Proficiency with travel and expense reports.
Strong proficiency with MS Office
Strong communication and interpersonal skills, given the significant contact with senior management and external contacts.
Prior event planning skills and experience.
A keen sense of urgency in delivering tasks, with a proven ability to effectively prioritize, complete multiple tasks and change work priorities to meet unexpected deadlines, including working additional hours when necessary.
Strong customer service focus, highly organized, responsible and detail oriented
Demonstrated ability to prioritize and process high volume of work while maintaining the highest quality.
Must be able to identify and resolve problems and requests in a proactive and timely manner.
Must be able to gather and analyze information skillfully.
Proven ability to work well in a team-oriented environment.
Demonstrated ability to exchange information clearly and concisely.

Function
Administration
Sub Function
Administrative Services
Reports To

Vice President and General Counsel, TGO Americas

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Categories

Jobs Rated Reports for Executive Assistant

Posted: 2020-03-12 Expires: 2020-08-05

Join us at the forefront of pharmaceutical research and production. With state-of-the-art facilities, highly skilled colleagues, and a high-powered organizational culture, Teva offers you countless possibilities to make a real difference in people's lives and add value to your career.

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Executive Assistant

Teva Pharmaceuticals
Parsippany, NJ 07054

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

Work Environment
Very Good
14/220
Stress
Low
61/220
Growth
Very Poor
196/220
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