7 days old

Executive Assistant

Lexington, KY 40507
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Posting Details

Job Title Executive Assistant
Requisition Number RE33932
Working Title Executive Assistant to the Chief Facilities Officer
Department Name 3C000:VP - Facilities
Work Location Lexington, KY
Grade Level 44
Salary Range $42,931-68,702/year
Type of Position Staff
Position Time Status Full-Time
Required Education


Click here for more information about equivalencies: http://www.uky.edu/hr/employment/working-uk/equivalencies
Required Related Experience

2 yrs

Required License/Registration/Certification
Physical Requirements
Standing or walking with objects up to 25lbs; Sitting at computer workstation for extended periods; Repetitive Motion.

May be exposed to temperature extremes while traveling to/from various job sites.
8:00 am – 5:00 pm (Monday – Friday)

Hours of work may vary dependent upon situational factors, emergencies, and/or crisis management.
Job Summary
Reporting to the vice President for Facilities Management and Chief Facilities Officer, the Executive Assistant executes interface and representation of Facilities Management to a broad range of senior executives and staff Campus-wide as well as internal and external clients and customers; provides high-level professional administrative support for the Office of the Vice President for Facilities Management and Chief Facilities Officer to ensure efficient accomplishment of key tasks and University initiatives; prioritizes the most sensitive matters and emails, filters client visits, phone calls, and prepares communications on the behalf of this Office; offers polite, professional customer service while screening all visitors to determine the purpose of their visit and the level of support needed before directing them to the appropriate department or resource(s); organizes communications to enable easy access to the most important information and avoid the sorting through of low-priority items; closely manages and schedules the daily calendar, including scheduling meetings, confirming appointments, sending reminders, and preparing itineraries; coordinates and arranges complex travel/transportation and manages travel expenses; gathers documents in advance preparation for meetings; protects and ensures sensitive and confidential information received and generated at all times; utilizes extensive knowledge of University operations, policies, and procedures as well as department and/or unit functions in a diverse array to meet leadership requirements; demonstrates ability to work efficiently and effectively in a fast-paced diverse environment; and consistently demonstrates the commitment of Facilities Management to be customer centered; service focused; quality driven; resource wise; and growth oriented.

The University of Kentucky considers the health, safety and well-being of our entire community to be a top priority. In alignment with this priority, all new hires must provide proof of COVID-19 vaccination or obtain an approved medical or religious exemption as a condition of employment. For areas that fall under the federal CMS mandate, start of employment cannot occur until two weeks after receiving the full COVID-19 vaccination series or upon obtaining an approved exemption. Only vaccines approved by the World Health Organization can be accepted. 
Skills / Knowledge / Abilities
MS Windows/Office; SAP.

Certificate in Administrative Professional Office Management.

High level of professional administrative experience at the executive level; Demonstrated proficiency in advanced software applications; Consistently maintains a high degree of confidentiality with sensitive and secure information; Ability to interface and relationship build at all levels; Commitment to customer centered leadership in a fast-paced University environment.
Does this position have supervisory responsibilities? No
Preferred Education/Experience
Degree in a Business-Related Field.
Deadline to Apply 05/22/2022
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus. 

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. 

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.


Jobs Rated Reports for Executive Assistant

Posted: 2022-05-11 Expires: 2022-06-10

Career Employment at UK

UK offers fulfilling careers in diverse fields supporting our teaching, research and health care missions. We also offer a compelling benefits package, including a generous retirement savings match and a supportive work environment distinguished by a respect for the unique work-life needs of every individual. Our culture of learning also provides tremendous support and resources for ongoing education, training and development. 

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Executive Assistant

University of Kentucky
Lexington, KY 40507

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Executive Assistant
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Median Salary: $59,340

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