1+ months

Executive Administrative Assistant

Sunrise, FL 33351
Regular Full Time
Pay Range: 67500.00-91300.00


*Qualified candidates must be based in the South Florida region*

The Executive Administrative Assistant is responsible for autonomously performing complex administrative support for the Executive team, primarily for the CEO, including schedule management, relationship management and task management. The Executive Assistant is seen as a business partner to the executive team and senior staff and is responsible to ensure the team performs at the highest levels. The Executive Assistant must enjoy working in a fast-paced, change-oriented environment and handling a wide range of executive related tasks.

Essential Functions will include:

  • Manages executives calendar, arranges extensive travel, and organize teleconferences, events, and offsite meetings.  
  • Provides professional administrative support such as typing, editing, copying, filing, faxing, and researching complex topics for the CEO and C-Suite leadership.
  • Assists CEO/CFO with confidential board presentation materials. Coordinates board meeting logistics and communications.
  • Coordinates and manages travel arrangements for large departmental/executive group trips.
  • Coordinate and work with department heads to gather/summarize information required to develop/update documentation needed for audit processes or executive review.
  • Completes expense reports independently, answers/prioritizes phones and messages, e-mail, and written, and captures meeting notes and action steps, as needed.
  • Plays a key role with planning and execution of employee events, including site selection, catering choice, employee participation and activities/prizes.
  • Will be responsible for other duties as assigned.


Required Skills and Knowledge:

Requirements & Qualifications:

  • Proven ability to provide confidentiality and discretion, and strong organizational skills and detail-orientation.
  • Strong to expert level PC skills including MS Office (Word, Excel, Outlook, and PowerPoint), and experience coordinating travel arrangements.
  • Strong organizational and administrative skills with the ability to anticipate, improvise, and adapt for optimal resolutions.
  • Excellent written and verbal communication skills with the ability to listen and adapt messages.
  • Proactive, personable, ability to multi-task, desire to be involved.
  • Results-oriented style delivering outstanding quality and timeliness, while working independently with little supervision.
  • Ability to develop and maintain strong partnerships within and outside the organization.
  • Requires complete confidentiality due to the sensitive aspects of the responsibilities.
  • Travel domestically of up to 20% annually.

This role is expected to be a hybrid remote/in-office position, meaning in-office work may be required at times.  One to three days per week on average may be spent at the Organizations South Florida business office location.  In-office work requirements will be dependent upon the needs of the Executive team and the business.


Physical Requirements:

  • Regularly sit/stand/walk/8-10hr/day
  • Lift/carry/push/pull under and over 10lbs occasionally
  • Keying frequency, handling, reaching, fine manipulation used regularly


Relocation assistance is not available for this position.


The statements included in this job profile indicate, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. This document is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of workers assigned to this position. Other duties may be required, and the statements included are subject to change at any time. This document is not a contract for employment.


Performant Financial Corporation is an Equal Opportunity Employer. Performant Financial Corporation is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, age, religion, gender, gender identity, sexual orientation, pregnancy, physical or mental disability, genetic characteristics, medical condition, marital status, citizenship status, military service status, political belief status, or any other consideration protected by law. Performant will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.


Drug/Alcohol Free Workplace: Performant Financial Corporate is committed to maintaining a Drug and Alcohol Free Workplace. Candidates that have been offered employment will be required to submit and successfully pass a drug and alcohol screening. Drug and alcohol screening for current employees may be performed in certain circumstances in accordance with company policy and applicable laws. 


Background and Credit Checks: Performant Financial Corporation will procure a background criminal and credit history report on you in connection with your application for employment as allowed under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of your authorization and, if you are hired or engaged by Performant Financial Corporation, throughout your employment or contract period.


Education and Experience:
  • Requires high school diploma or equivalent (GED) is required.  AA/BA degree or a certification in an appropriate field is a plus.
  • At least eight (8) years of administrative experience, with at least four (4) years supporting executives, preferably in a publicly held company is required.  Experience working with Board of Directors and Investors, and/or their Administrative staff, is preferred.


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Posted: 2023-08-08 Expires: 2023-12-03
Analytics, audit, and recovery services for healthcare, government and student loans.



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Executive Administrative Assistant

Performant Financial
Sunrise, FL 33351


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