26 days old

Executive Administrative Assistant

Lytx, Inc.
San Diego, CA 92121
  • Job Code

Lytx, Inc. is proud to be an equal opportunity/affirmative action employer and maintains a drug-free workplace. We are committed to attracting, retaining and maximizing the performance of a diverse and inclusive workforce. EOE/M/F/Disabled/Vet.

Executive Administrative Assistant
Office - San Diego, CA

Full time

Innovation Lives Here

You go all in no matter what you do, and so do we. You want to use your powers for good, and that's exactly what we do at Lytx. Our team is made up of hungry, humble, and capable people who are making a difference every day with technology that helps save lives each year.

Why Lytx:

Lytx, a high growth technology company, is seeking an exceptionally bright, multitasking and self-motivated Executive Administrative Assistant to support the President and Vice President and General Manager, of our Channel & International Business Unit. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important.

Must have the ability to think and plan ahead, complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. We are a lean organization, while the Executive Administrative Assistant will partner with other Administrative Assistants, they will also work directly with senior level staff to accomplish their day.

You'll Get To:
  • Provide sophisticated calendar management. Proactively resolving calendar conflicts, ensure the President and Vice President's time is spent on the most impactful and important matters as designated and that they are prepared for all meetings.
  • Acquire in-depth knowledge of the business and company operations in order to become a trusted advisor for the leadership team and proactively coordinate client meetings and logistics.
  • Assist the President and Vice President in scheduling, coordinating and preparing for meetings. Planning ahead to anticipate needs and initiate action with limited direction and astute judgment.
  • Plan and manage complex travel arrangements including air, hotel, car arrangements and plan itineraries as well as other scheduling; proactively identify efficiencies for travel.
  • Understand key dates and when deliverables are due to ensure the President and Vice President are appropriately prepared in advance for all appointments and key dates, managing follow-up as necessary.
  • Manage incoming information inquiries, issues and concerns and facilitate communication with the appropriate functional leaders to appropriately address the matter
  • Ensure the President maintains an open door and is available as needed for direct reports and employees
  • Create high quality documents, spreadsheets, and presentations
  • Act as a liaison for the President and Vice President's direct reports and stakeholders in the broader organization, ensuring that matters are managed with the appropriate level of discretion.
  • Drive key team activities (such as staff meeting agendas, all-hands meetings, supply ordering)
  • Build strong relationships crucial to the success of the organization, and manage a variety of special projects, some of which may have organizational impact
  • Act as the site administrator operating in a number of additional roles including reception, facilities support, and supply ordering.
  • Perform other duties as assigned

What You'll Need:
  • Associate's degree or equivalent experience.
  • 5+ years of experience assisting at the executive level with direct experience supporting Vice-President level and above in a fast paced environment.
  • Proficient in Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint.
  • Exemplary written and interpersonal skills. Must exercise excellent judgment and diplomacy in all interactions
  • Superior organizational and prioritization skills; great follow through on tasks and works well under pressure managing multiple tasks
  • Strong analytical and problem solving skills, proactive approach to the job with a passion for making other's jobs easier through anticipating needs

Posted: 2020-11-06 Expires: 2020-12-07

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Executive Administrative Assistant

Lytx, Inc.
San Diego, CA 92121

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