22 days old

EA - Production Coordinator

Discovery Communications
New York, NY 10001
  • Job Code
    114797274
Discovery Communications


EA - Production Coordinator

US-NY-New York City

Job ID: 24829
Type: Company Employee Full-Time
# of Openings: 1
Category: Programming & Production
US-NY-New York City

Overview

This role both supports the General Manager of Science Channel administratively, and the Science Channel Production and Development Team as a Production Coordinator. The proportion of time spent in each role will fluctuate based on business needs.

In the Production Coordinator role, this position provides administrative and creative support to the production team on all aspects of assigned projects, from greenlight to delivery. The PC serves as a critical point of contact for shows assigned and uses independent judgment to determine how all internal and external inquiries about a project should be handled. Works closely with the VP/Executive/Supervising Producer/Producers to ensure deadlines are met, and deliverables are tracked appropriately and in a timely manner. Works with other departments to ensure they have all necessary show materials required to promote and support the success of the shows on air.



Responsibilities

1. Maintain, manage and oversee the schedule for the GM including scheduling, meeting and travel coordination
2. Responsible for all aspects of meeting planning including booking conference rooms, ordering food/beverages, securing presentation materials, greeting guests, arranging transportation, disseminating information, etc.
3. Responsible for preparing expense reports and tracking departmental invoices
4. Manage the flow of all internal and external correspondence - answering/placing phone calls and drafting/sending emails
5. Support management with ongoing projects, acting as key coordination source for projects as directed
6. Acts as point person for out of town executives visiting the New York office
7. Acts as the department liaison with Facilities, IT and other departments
8. Order premiums, holiday gifts and mailings
9. Employee will also perform other duties and responsibilities as assigned
10. Manage jointly with VP/EP/SP/Producers the project production schedule for contract compliance and overall project workflow. Track deliverables and communicate fulfillment of production milestones and production issues/changes to project team members. Track master delivery and QC/technical evaluation. Ensure masters pass evaluation prior to air.

11. Provide, organize, and dispense production information to outside production companies (including but not limited to: clocks, producer’s handbook, credits and copyright language, research information, QC/technical evaluation results, etc.).

12. Maintain constant communication with production company to ascertain the most accurate production information such as production schedule, shoot locations, episode descriptions and titles, credits, scripts, graphics, etc.

13. Manage and distribute production delivery schedules, shooting locations, production company information, and other relevant program updates using appropriate databases. Enter show and episode descriptions and titles, and parental rating information into database well before air.

14. Manage, update and distribute Production Report, ensuring that it contains up to date and accurate information regarding delivery of cuts and masters as well as internal contacts, deal status, reversion status, and production updates.

15. Arrange meetings, conference calls and handle travel and expense reports as requested.

16. Assist producers with research and fact checking.

17. Facilitate program fixes (changes in narration, graphics, picture, and audio, as needed).

18. Coordinate special projects such as internal/external presentation tapes for industry markets/events, quarterly tapes, corporate events, etc.

19. Assist VP/EP/SP/Producers with coordination and communication with other departments. Including:
• Programming – provide episode descriptions, show/series titles, episode titles, and parental rating through system database. Develop alternative program titles and facilitate title clearance process as needed.
• Media Logistics – partner with domestic and international teams to fulfill deliverables and regional needs.
• International – provide production updates, inform appropriate individuals of changes or fixes to programs that may be of concern to international networks.
• Digital / Social – work closely with the digital and social teams regarding digital deliverables, show promotion, talent relations management, and overall workflow.
• Marketing – Facilitate footage requests from marketing with production company for the purposes of show promotion.
• Communications – Provide treatments, episode descriptions, cuts, production delivery dates and shoot locations. Coordinate with Comms team regarding press releases, promotable titles, Upfront programs, and TCA.
• Ad Sales – provide program clips for ad sales reels and Upfront presentations. Communicate trade-out forms review and approval, and on-screen labels and logo approvals. Help manage ad sales program integrations with production company.
• Production Management – Provide timely updates on production schedules, milestone payment confirmation and other deliverables information.
• Business Affairs / Legal – Coordination and communication with Business Affairs and Legal as needed regarding business and contractual matters. Confirm program disclaimer language/viewer advisories with Business Affairs/Legal and Standards & Practices teams, as needed.
• Awards / Competition – Provide required information for selected award entries and/or materials (includes information such as clips, episode and segment selection, program descriptions, credits, contact info).

20. As assigned, review with VP/EP/SP/Producers production schedules, treatments, scripts, rough cuts, fine cuts, picture locks and other materials.

21. Other duties as assigned.



Qualifications

* Bachelor's Degree or an equivalent combination of skills, training, and experience.
* Two years of experience as production assistant or coordinator, or equivalent experience in a film/television/communications environment.
* Working knowledge of field and post-production preferred.
* Strong research skills
* Strong communication skills—verbal and written.
* A go-getter ready to ask questions, seek answers, and get the job done in a highly deadline-driven environment.
* A proactive self-starter willing to handle tasks with minimal supervision.
* Proficiency with Microsoft Office.
* Working knowledge of Discovery systems including Hive an advantage.
* Must have legal right to work in the United States.

New York City, New York, NYC, NY

Discovery Communications, Inc. is an equal opportunity employer. Discovery is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information.

EEO is the Law

Pay Transparency Policy Statement

If you are an individual with a disability and need an accommodation during the application process, please send an email request to HR@discovery.com.

PI114797274

<b>Discovery Communications</b><br/><br/><br/><b>EA - Production Coordinator</b><br/><br/>US-NY-New York City<br/><br/><b>Job ID:</b> 24829<br/><b>Type:</b> Company Employee Full-Time<br/><b># of Openings:</b> 1<br/><b>Category:</b> Programming & Production<br/>US-NY-New York City<br/><br/><b>Overview</b><br/><br/><p style="margin: 0px;">This role both supports the General Manager of Science Channel administratively, and the Science Channel Production and Development Team as a Production Coordinator. The proportion of time spent in each role will fluctuate based on business needs.</p><p style="margin: 0px;"> </p><p style="margin: 0px;">In the Production Coordinator role, this position provides administrative and creative support to the production team on all aspects of assigned projects, from greenlight to delivery. The PC serves as a critical point of contact for shows assigned and uses independent judgment to determine how all internal and external inquiries about a project should be handled. Works closely with the VP/Executive/Supervising Producer/Producers to ensure deadlines are met, and deliverables are tracked appropriately and in a timely manner. Works with other departments to ensure they have all necessary show materials required to promote and support the success of the shows on air.</p><br/><br/><b>Responsibilities</b><br/><br/><p style="margin: 0px;">1. Maintain, manage and oversee the schedule for the GM including scheduling, meeting and travel coordination<br />2. Responsible for all aspects of meeting planning including booking conference rooms, ordering food/beverages, securing presentation materials, greeting guests, arranging transportation, disseminating information, etc. <br />3. Responsible for preparing expense reports and tracking departmental invoices<br />4. Manage the flow of all internal and external correspondence - answering/placing phone calls and drafting/sending emails<br />5. Support management with ongoing projects, acting as key coordination source for projects as directed<br />6. Acts as point person for out of town executives visiting the New York office<br />7. Acts as the department liaison with Facilities, IT and other departments<br />8. Order premiums, holiday gifts and mailings<br />9. Employee will also perform other duties and responsibilities as assigned<br />10. Manage jointly with VP/EP/SP/Producers the project production schedule for contract compliance and overall project workflow. Track deliverables and communicate fulfillment of production milestones and production issues/changes to project team members. Track master delivery and QC/technical evaluation. Ensure masters pass evaluation prior to air.</p><p style="margin: 0px;">11. Provide, organize, and dispense production information to outside production companies (including but not limited to: clocks, producers handbook, credits and copyright language, research information, QC/technical evaluation results, etc.).</p><p style="margin: 0px;">12. Maintain constant communication with production company to ascertain the most accurate production information such as production schedule, shoot locations, episode descriptions and titles, credits, scripts, graphics, etc.</p><p style="margin: 0px;">13. Manage and distribute production delivery schedules, shooting locations, production company information, and other relevant program updates using appropriate databases. Enter show and episode descriptions and titles, and parental rating information into database well before air.</p><p style="margin: 0px;">14. Manage, update and distribute Production Report, ensuring that it contains up to date and accurate information regarding delivery of cuts and masters as well as internal contacts, deal status, reversion status, and production updates.</p><p style="margin: 0px;">15. Arrange meetings, conference calls and handle travel and expense reports as requested.</p><p style="margin: 0px;">16. Assist producers with research and fact checking.</p><p style="margin: 0px;">17. Facilitate program fixes (changes in narration, graphics, picture, and audio, as needed).</p><p style="margin: 0px;">18. Coordinate special projects such as internal/external presentation tapes for industry markets/events, quarterly tapes, corporate events, etc.</p><p style="margin: 0px;">19. Assist VP/EP/SP/Producers with coordination and communication with other departments. Including:<br /> Programming provide episode descriptions, show/series titles, episode titles, and parental rating through system database. Develop alternative program titles and facilitate title clearance process as needed.<br /> Media Logistics partner with domestic and international teams to fulfill deliverables and regional needs. <br /> International provide production updates, inform appropriate individuals of changes or fixes to programs that may be of concern to international networks.<br /> Digital / Social work closely with the digital and social teams regarding digital deliverables, show promotion, talent relations management, and overall workflow. <br /> Marketing Facilitate footage requests from marketing with production company for the purposes of show promotion.<br /> Communications Provide treatments, episode descriptions, cuts, production delivery dates and shoot locations. Coordinate with Comms team regarding press releases, promotable titles, Upfront programs, and TCA.<br /> Ad Sales provide program clips for ad sales reels and Upfront presentations. Communicate trade-out forms review and approval, and on-screen labels and logo approvals. Help manage ad sales program integrations with production company.<br /> Production Management Provide timely updates on production schedules, milestone payment confirmation and other deliverables information.<br /> Business Affairs / Legal Coordination and communication with Business Affairs and Legal as needed regarding business and contractual matters. Confirm program disclaimer language/viewer advisories with Business Affairs/Legal and Standards & Practices teams, as needed.<br /> Awards / Competition Provide required information for selected award entries and/or materials (includes information such as clips, episode and segment selection, program descriptions, credits, contact info).</p><p style="margin: 0px;">20. As assigned, review with VP/EP/SP/Producers production schedules, treatments, scripts, rough cuts, fine cuts, picture locks and other materials.</p><p style="margin: 0px;">21. Other duties as assigned. </p><br/><br/><b>Qualifications</b><br/><br/><p style="margin: 0px;">* Bachelor's Degree or an equivalent combination of skills, training, and experience. <br />* Two years of experience as production assistant or coordinator, or equivalent experience in a film/television/communications environment. <br />* Working knowledge of field and post-production preferred.<br />* Strong research skills<br />* Strong communication skillsverbal and written.<br />* A go-getter ready to ask questions, seek answers, and get the job done in a highly deadline-driven environment. <br />* A proactive self-starter willing to handle tasks with minimal supervision.<br />* Proficiency with Microsoft Office.<br />* Working knowledge of Discovery systems including Hive an advantage. <br />* Must have legal right to work in the United States.</p><p style="margin: 0px;"><span style="color: #ffffff;">New York City, New York, NYC, NY</span></p>Discovery Communications, Inc. is an equal opportunity employer. Discovery is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information. <br><br> <a href="https://discovery.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=581131&hashed=1619517695">EEO is the Law</a> <br><br> <a href="https://discovery.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=588767&hashed=2014725565">Pay Transparency Policy Statement</a><br><br> If you are an individual with a disability and need an accommodation during the application process, please send an email request to HR@discovery.com. <img src="https://analytics.click2apply.net/v/k581o4CPlKdQF7A8iObq1"> <p>PI114797274</p>

Categories

Posted: 2019-10-23 Expires: 2019-11-23

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

EA - Production Coordinator

Discovery Communications
New York, NY 10001

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast