4 days old

Department Academic Administration Associate

Lexington, KY 40507
Posting Details

Job Title Department Academic Administration Associate
Requisition Number RE33864
Working Title
Department Name 8E000:College of Arts & Sciences
Work Location Lexington, Ky
Grade Level 42
Salary Range $17.07-27.31/hour
Type of Position Staff
Position Time Status Full-Time
Required Education


Click here for more information about equivalencies: http://www.uky.edu/hr/employment/working-uk/equivalencies
Required Related Experience

4 yrs

Required License/Registration/Certification
Physical Requirements
Sitting/standing at workstation for extended periods; lifting and/or carrying light-weight objects.
Monday-Friday; 8:00 am -5:00: pm; and occasional evenings and weekends.
Job Summary
The College of Arts & Sciences is seeking an Associate Department Manager to support the Departments of Biology and Chemistry. This individual will assist in the management of day-to-day operations, and provide vital support to the students, faculty, and leadership in these departments, namely the Directors of Graduate Studies and Undergraduate Studies, Chair, and Associate Chair. Under the guidance of the Senior Department Manager, Administrative Staff Officer III, and Department Chair, this individual will assist with tasks critical to the success of the Departments of Biology and Chemistry per College and University deadlines and expectations, which may include but are not limited to: collection, submission, and/or distribution of faculty and instructor reports for scheduled reviews; submission of Triage tickets for purchasing, travel, independent contractors, student awards, hiring, technical/creative IT help, and building/key/space/surplus/renovation requests, etc; course scheduling; collection of payroll information and submission of payroll reports; meeting monthly with the College Business Center for departmental budget reviews and planning per Dean’s Office; items related to TA/GA/RA and student success and/or funding, such as GSAS form submission, TA credentials database updates, processing overrides, etc.; maintaining departmental files and records; event planning including the use of the Events Management System, CaterTrax; coordination of department social media accounts; attending all Department Manager meetings and training opportunities as scheduled by the College. The Associate Department Manager will be expected to collaborate effectively and frequently with centralized College units, including the Dean’s Office, Business Center, Space and Facilities, Hive, Enrollment Management, Philanthropy, and Advising, along with units across campus and external to the University. The Associate Department Manager will play a critical role in ensuring efficient and inviting workplaces and departments for undergraduate and graduate students, faculty, staff, and visitors. This individual will serve as an advocate for the departments and faculty, and an active member of a team of Department Manager colleagues and College staff. Successful candidates must possess a broad understanding of an academic setting, be able to effectively communicate among various personalities and situations, and be a team player with a strong ability to multi-task and collaborate in a fast-paced environment.

The University of Kentucky considers the health, safety and well-being of our entire community to be a top priority. In alignment with this priority, all new hires must provide proof of COVID-19 vaccination or obtain an approved medical or religious exemption as a condition of employment. For areas that fall under the federal CMS mandate, start of employment cannot occur until two weeks after receiving the full COVID-19 vaccination series or upon obtaining an approved exemption. Only vaccines approved by the World Health Organization can be accepted. 

IEBC (Internal Employee Being Considered).

Skills / Knowledge / Abilities
Working knowledge of SAP, Excel, Access, Outlook, and Word; multi-tasking; attention to detail; quick-learner; able to prioritize; good customer service skills.
Does this position have supervisory responsibilities? No
Preferred Education/Experience
Deadline to Apply 05/12/2022
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.


Posted: 2022-05-11 Expires: 2022-06-10

Career Employment at UK

UK offers fulfilling careers in diverse fields supporting our teaching, research and health care missions. We also offer a compelling benefits package, including a generous retirement savings match and a supportive work environment distinguished by a respect for the unique work-life needs of every individual. Our culture of learning also provides tremendous support and resources for ongoing education, training and development. 

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Department Academic Administration Associate

University of Kentucky
Lexington, KY 40507

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