30 days old

Contracts Administrator II

Fort Walton Beach, FL 32548

Contracts Administrator II

Fort Walton Beach, Florida

Corporate Office


HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran and woman-owned company with locations nationwide.


HX5 is currently seeking a Contracts Administrator II to support the corporate office in Fort Walton Beach, Florida



This position is responsible for the administration of contracts and subcontracts. Performs a variety of complex tasks and advises internal departments regarding contract requirements. Position prepares contract documentation and performs contract closeouts.

Essential Duties and Responsibilities

This position includes the following. Other duties may be assigned.

  • Works with Contract Director to ensure contract compliance, reviews terms and conditions, and ensures enforcement on contract start.

  • Develops and edits subcontracts, Associate Contractor Agreements (ACAs), Non-Disclosure Agreements (NDAs), and Teaming Agreements (TA).

  • Examines drafts of contract performance requirements, and delivery schedules to ensure completeness and accuracy.

  • Advises internal departments of contractual rights and obligations to fulfill contract requirements.

  • Reviews subcontracts for conformity to Teaming Agreement (TA) requirements and determines acceptable contracts.

  • Researches contract issues and monitors contract performance versus contract requirements.

  • Requests amendments to or extensions of contracts directed by Contracts Director.

  • Maintains contract and contractor status databases.

  • Reviews all correspondence concerning contractors and responds as necessary.

  • Responds as necessary to customer, prime and subcontractors to ensure the smooth working of the contract process.

  • May provide direction to junior level associates in contract close-out processes.


Supervisory Responsibilities

This position has no supervision responsibilities.



To perform the job successfully, an individual should demonstrate the following competencies:

  • Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; develops realistic action plans.

  • Initiative - Asks for and offers help when needed.

  • Judgement - Exhibits sound and accurate judgment.

  • Quality - Demonstrates accuracy and thoroughness; monitors own work to ensure quality.

  • Communications - Selects and uses appropriate communication methods.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience

Bachelors degree from accredited university and a minimum of three (3) years government contracting, operations, program management, or industry experience preferred. Master's degree preferred. DoD specialized acquisitions experience required.


Language Skills

Ability to read, analyze, and interpret government contracts, federal clauses, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top management, public groups, and/or boards of directors.


Computer Skills

To perform this job successfully, an individual should have knowledge of Contract Management systems; Database software; Project Management software; Microsoft Office Word, Excel, Outlook and Power Point. Experience with Deltek software a plus.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.


Position Type/Expected Hours of Work

This is a full-time position. Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.



This position does not require travel.



This position does not require a security clearance.


HX5 offers a competitive salary and benefits package to include:

  • Medical/dental/vision insurance

  • 401(k) plan with company match

  • Paid holidays

  • Accrued Paid Time Off


HX5, LLC is an equal opportunity (M/F/D/V) and a Drug Free Workplace employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. 


ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: employment@hxfive.com or call (850) 362-6551.


Posted: 2020-08-22 Expires: 2020-09-21

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Contracts Administrator II

Fort Walton Beach, FL 32548

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast