10 days old

Class Treasurers Dues Clerk

Dartmouth College
Hanover, NH 03755
  • Job Code
    115157265


Dartmouth College



Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.

Position Information

Position Title
Class Treasurers Dues Clerk

Department
Class Activities Office

Position Number
0672200

Position Purpose

Under general supervision, manages the Class Dues billing database and accounting processes for Class Dues.



Skills & Knowledge
  • Excellent typing and data entry skills; strong attention to detail.
  • Knowledge of accounting, bookkeeping and banking principals and procedures.
  • Familiarity with database management software.
  • Strong interpersonal and communication skills.
  • Good judgment.
  • Ability to focus and manage the pressure of periodic peaks in workload.
  • Ability to work independently and as part of a team.
  • Strong organizational skills and ability to prioritize tasks.
  • Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.


Minimum Experience
  • Four years of work experience or business school graduate with two years relevant experience; or the equivalent.


Minimum Education
  • High school graduate with business courses in areas of bookkeeping and accounting.


SEIU Level
Not an SEIU Position

FLSA
Non-Exempt

Employment Category
Regular Part Time

Department Contact for Cover Letter
Lesa Knapp

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.



Key Accountabilities
Key Accountabilities

Operations

  • Manages the Class Dues billing database to include data entry and gift recording.
  • Prepares class dues mailings three times per year; mails questionnaires to treasurers; enters updated data; prepares work orders and requisitions; and verifies accuracy of information prior to mailing.
  • Procures dues billings, and assists in account reconciliation process, processes class treasurer check disbursements, files maintenance and tracking reconciliation reports.
  • Interprets and implements policies and procedures according to the manual developed for Class Dues Program. Notifies supervisor of any potential procedure that may deviate from existing procedures.
  • Processes dues receipts; prepares deposits, verifies deposits with reports. Returns duplicate payments, handles individual problematic payments, deposits monies and handles checks returned by the bank. Enters payments into the database and printing reports when necessary. Performs miscellaneous details associated with dues receipts.
  • Reconciles FAS accounts monthly. Follows-up on discrepancies to make sure corrections are completed in a timely manner.
  • Prepares billing to treasurers. Prepares invoices of charges to treasurer four times per year. Records and tracks payables and receivables. Prepares and verifies associated dues payer reports for distribution with each billing.
  • Reconciles expenses with College budget account subcodes on a monthly basis.

Office Duties

  • Copies and sends to Alumni Records Office all address, name, etc. changes and updates. Maintains dues omit in data base. Sends death notifications to Alumni Records Office.
  • Maintains class treasurer's database (FileMaker Pro), which includes updating from Class Treasurers questionnaires. Records dues transactions and oversees the transfer of information from the dues database to ADVANCE . Maintains paper files as needed.
  • Assists supervisor with alumni subscription (upon request of class treasurer) by reviewing alumni giving records and dues participation. Copies and sends to Dartmouth Alumni Magazine any subscription changes.
  • Copies and forwards notes to respective class treasurer. Forwards death notices to class treasurers.
  • Directs all requests, complaints, and other necessary correspondence from alumni and treasurers to supervisor. Required to attend the annual Class Treasurers Association meeting.
  • Serves as liaison with Information Resources and the Executive Office.
-- Performs other duties as assigned

PI115157265

<br/><br/><b>Dartmouth College</b><br/><br/><br/><br/>Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.<br/><br/><b>Position Information</b><br/><br/><b>Position Title</b><br/>Class Treasurers Dues Clerk<br/><br/><b>Department</b><br/>Class Activities Office<br/><br/><b>Position Number</b><br/>0672200<br/><br/><b>Position Purpose</b><br/><p>Under general supervision, manages the Class Dues billing database and accounting processes for Class Dues.</p><br/><br/><b>Skills & Knowledge</b><br/><ul> <li>Excellent typing and data entry skills; strong attention to detail.</li> <li>Knowledge of accounting, bookkeeping and banking principals and procedures.</li> <li>Familiarity with database management software.</li> <li>Strong interpersonal and communication skills.</li> <li>Good judgment.</li> <li>Ability to focus and manage the pressure of periodic peaks in workload.</li> <li>Ability to work independently and as part of a team.</li> <li>Strong organizational skills and ability to prioritize tasks.</li> <li>Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.</li> </ul><br/><br/><b>Minimum Experience</b><br/><ul> <li>Four years of work experience or business school graduate with two years relevant experience; or the equivalent.</li> </ul><br/><br/><b>Minimum Education</b><br/><ul> <li>High school graduate with business courses in areas of bookkeeping and accounting.</li> </ul><br/><br/><b>SEIU Level</b><br/>Not an SEIU Position<br/><br/><b>FLSA</b><br/>Non-Exempt<br/><br/><b>Employment Category</b><br/>Regular Part Time<br/><br/><b>Department Contact for Cover Letter</b><br/>Lesa Knapp<br/><br/><b>Special Instructions to Applicants</b><br/><p>Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.</p><br/><br/><b>Key Accountabilities</b><br/><table> <tr> <th>Key Accountabilities</th> <td><p>Operations</p> <ul> <li>Manages the Class Dues billing database to include data entry and gift recording.</li> <li>Prepares class dues mailings three times per year; mails questionnaires to treasurers; enters updated data; prepares work orders and requisitions; and verifies accuracy of information prior to mailing.</li> <li>Procures dues billings, and assists in account reconciliation process, processes class treasurer check disbursements, files maintenance and tracking reconciliation reports.</li> <li>Interprets and implements policies and procedures according to the manual developed for Class Dues Program. Notifies supervisor of any potential procedure that may deviate from existing procedures.</li> <li>Processes dues receipts; prepares deposits, verifies deposits with reports. Returns duplicate payments, handles individual problematic payments, deposits monies and handles checks returned by the bank. Enters payments into the database and printing reports when necessary. Performs miscellaneous details associated with dues receipts.</li> <li>Reconciles FAS accounts monthly. Follows-up on discrepancies to make sure corrections are completed in a timely manner.</li> <li>Prepares billing to treasurers. Prepares invoices of charges to treasurer four times per year. Records and tracks payables and receivables. Prepares and verifies associated dues payer reports for distribution with each billing.</li> <li>Reconciles expenses with College budget account subcodes on a monthly basis.</li> </ul> <p>Office Duties</p> <ul> <li>Copies and sends to Alumni Records Office all address, name, etc. changes and updates. Maintains dues omit in data base. Sends death notifications to Alumni Records Office.</li> <li>Maintains class treasurer's database (FileMaker Pro), which includes updating from Class Treasurers questionnaires. Records dues transactions and oversees the transfer of information from the dues database to ADVANCE . Maintains paper files as needed.</li> <li>Assists supervisor with alumni subscription (upon request of class treasurer) by reviewing alumni giving records and dues participation. Copies and sends to Dartmouth Alumni Magazine any subscription changes.</li> <li>Copies and forwards notes to respective class treasurer. Forwards death notices to class treasurers.</li> <li>Directs all requests, complaints, and other necessary correspondence from alumni and treasurers to supervisor. Required to attend the annual Class Treasurers Association meeting.</li> <li>Serves as liaison with Information Resources and the Executive Office.</li> </ul></td> </tr> <tr> <th>--</th> <td>Performs other duties as assigned</td> </tr> </table> <img src="https://analytics.click2apply.net/v/7dNAEAUYnDqpsZ1NF6BRZ"> <p>PI115157265</p>

Categories

Posted: 2019-11-04 Expires: 2019-12-05

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Class Treasurers Dues Clerk

Dartmouth College
Hanover, NH 03755

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