21 days old

Administrative Support Associate I

Lexington, KY 40507
Posting Details

Job Title Administrative Support Associate I
Requisition Number RE38663
Working Title Generalist Disbursement Subject-Matter-Expert (SME)
Department Name 7k015:Centralized Business Operations
Work Location Lexington, KY
Grade Level 41
Salary Range $15.51-24.81/hour
Type of Position Staff
Position Time Status Full-Time
Required Education


Click here for more information about equivalencies: http://www.uky.edu/hr/employment/working-uk/equivalencies
Required Related Experience

3 yrs

Required License/Registration/Certification
Physical Requirements
Sitting for long periods of time. Occasionally lifting, pushing, or pulling objects up to 25 lbs.
Monday – Friday, typically 8:00 am-5:00 pm.
Job Summary
The College of Pharmacy (COP) is seeking a full-time Administrative Support Associate I to serve as a Generalist Disbursement ‘Subject-Matter-Expert’ (SME) Centralized Business Operations (CBO) at the University of Kentucky.
This position will receive daily shipments from vendors and ensures all assets are fully secured in the receiving area. Notifies appropriate personnel for pick-up of shipments and maintains all shipment records. This position will also process a variety of financial transactions daily including, but not limited to travel vouchers, PRDs, SRMs, pro-card edits, and goods confirmations. Safeguards the funds disbursed by ensuring the stewardship and appropriateness of expenditures; compliance with all laws, regulations, and restrictions regarding the COP’s disbursement activities; ensuring a working knowledge in all respective disbursement areas.
The Generalist SME is responsible for the development, implementation, and monitoring of an effective system of internal controls in conjunction with the COP Assistant Dean for Finance and Administration (ADFA) and Director of Accounting around disbursement activities intended to safeguard COP resources, disclose accurate financial information related to voucher disbursements and ensure compliance with applicable university and COP regulations, policies, and procedures. Responsible for maintenance of CBO financial files in accordance with the records retention model implemented by the COP CBO Leadership.
Skills / Knowledge / Abilities
Customer service, SAP, Microsoft Office, organizational skills.
Does this position have supervisory responsibilities? No
Preferred Education/Experience
Bachelor’s degree and some accounting/finance experience preferred.
Deadline to Apply 03/07/2023
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.


Posted: 2023-02-27 Expires: 2023-03-29

Career Employment at UK

UK offers fulfilling careers in diverse fields supporting our teaching, research and health care missions. We also offer a compelling benefits package, including a generous retirement savings match and a supportive work environment distinguished by a respect for the unique work-life needs of every individual. Our culture of learning also provides tremendous support and resources for ongoing education, training and development. 

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Administrative Support Associate I

University of Kentucky
Lexington, KY 40507

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