14 days old

Administrative Coordinator

Amgen
Thousand Oaks, CA 91360
  • Job Code
    115859574
Amgen

Job ID: R-88594
Location: Thousand Oaks, CA, US 91360

Job Description:

The Comparative Biology & Safety Sciences (CBSS) department at Amgen is looking for a dynamic and highly organized administrative professional to join our team as an Administrative Coordinator at our Thousand Oaks, California location. The role of the Administrative Coordinator (AC) will be primarily responsible for supporting two Executive Directors, multiple Directors and other staff in a variety of complex administrative support activities.

Key responsibilities include:
  • Manage Executive Director's complex calendar including coordination across multiple time zones
  • Prepare and process expense reports
  • Coordinate and make complex domestic and international travel arrangements
  • Maintain up-to-date lists of team players and key 1:1 Meetings
  • Plan and execute logistics for global internal and external meetings of various sizes including scheduling, organizing meeting rooms, catering, receiving visitors, and A/V equipment needs
  • Assist directors and scientists with candidate scheduling as well as on/off boarding of staff
  • Manage the administrative aspects of relationships with outside experts and vendors
  • Work with the Amgen compliance team to process sponsorships and memberships
  • Register staff members for conferences, congresses and seminars
  • Assist with the preparation of presentations and meeting agendas
  • Provide training and guidance to new team members
  • Serve as back-up for the SEA as well as the Administrative Coordinator in San Francisco
  • Arrange for guest speakers, including contracts, travel and venue
  • Assist with special projects


Basic Qualifications

Associates degree and 4 years of Administrative experience

OR

High school diploma and 6 years of Administrative experience

Preferred Qualifications
  • Bachelor's degree
  • Experience working in the biopharma industry
  • 5+ years of experience in an administrative support role supporting large teams at different levels
  • Detail-oriented proven skills
  • Experience and proficiency with current Amgen technologies and platforms
  • Excellent written, verbal, and presentation skills in communicating key business and clinical information
  • Experience providing administrative support to remote staff
  • Strong working knowledge and experience in Microsoft Office: Outlook, Word, PowerPoint and Excel
  • Exceptional at managing complex calendars including coordination across multiple time zones
  • Experience with large and small event planning and coordination
  • Strong working knowledge and experience in arranging multi-destination travel (domestic and international)
  • Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
  • Ability to work in a fast-paced, deadline-driven environment
  • Discretion in dealing with proprietary information
  • Ability to prioritize projects of greater urgency and importance
  • Outstanding communication skills, both oral and written
  • Excellent organizational and time-management skills
  • Strong attention to detail and ability to follow-up with directors as needed to complete assignments in a timely manner
  • Helpful, can-do attitude with a solution-oriented approach
  • Polite and personable 'team player'
  • Excellent time management skills
  • Skilled at remaining calm under pressure


Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PI115859574

<b>Amgen</b><br/><br/><b>Job ID: </b>R-88594<br/><b>Location: </b>Thousand Oaks, CA, US 91360<br/><br/><b><b>Job Description:</b></b><br><br>The Comparative Biology & Safety Sciences (CBSS) department at Amgen is looking for a dynamic and highly organized administrative professional to join our team as an Administrative Coordinator at our Thousand Oaks, California location. The role of the Administrative Coordinator (AC) will be primarily responsible for supporting two Executive Directors, multiple Directors and other staff in a variety of complex administrative support activities.<br><br><b>Key responsibilities include:</b><br><ul><li>Manage Executive Director's complex calendar including coordination across multiple time zones</li><li>Prepare and process expense reports</li><li>Coordinate and make complex domestic and international travel arrangements</li><li>Maintain up-to-date lists of team players and key 1:1 Meetings</li><li>Plan and execute logistics for global internal and external meetings of various sizes including scheduling, organizing meeting rooms, catering, receiving visitors, and A/V equipment needs</li><li>Assist directors and scientists with candidate scheduling as well as on/off boarding of staff</li><li>Manage the administrative aspects of relationships with outside experts and vendors</li><li>Work with the Amgen compliance team to process sponsorships and memberships</li><li>Register staff members for conferences, congresses and seminars</li><li>Assist with the preparation of presentations and meeting agendas</li><li>Provide training and guidance to new team members</li><li>Serve as back-up for the SEA as well as the Administrative Coordinator in San Francisco</li><li>Arrange for guest speakers, including contracts, travel and venue</li><li>Assist with special projects</li></ul><br><br><b>Basic Qualifications</b><br><br>Associates degree and 4 years of Administrative experience<br><br>OR<br><br>High school diploma and 6 years of Administrative experience<br><br><b>Preferred Qualifications</b><br><ul><li>Bachelor's degree</li><li>Experience working in the biopharma industry</li><li>5+ years of experience in an administrative support role supporting large teams at different levels</li><li>Detail-oriented proven skills</li><li>Experience and proficiency with current Amgen technologies and platforms</li><li>Excellent written, verbal, and presentation skills in communicating key business and clinical information</li><li>Experience providing administrative support to remote staff</li><li>Strong working knowledge and experience in Microsoft Office: Outlook, Word, PowerPoint and Excel</li><li>Exceptional at managing complex calendars including coordination across multiple time zones</li><li>Experience with large and small event planning and coordination</li><li>Strong working knowledge and experience in arranging multi-destination travel (domestic and international)</li><li>Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners</li><li>Ability to work in a fast-paced, deadline-driven environment</li><li>Discretion in dealing with proprietary information</li><li>Ability to prioritize projects of greater urgency and importance</li><li>Outstanding communication skills, both oral and written</li><li>Excellent organizational and time-management skills</li><li>Strong attention to detail and ability to follow-up with directors as needed to complete assignments in a timely manner</li><li>Helpful, can-do attitude with a solution-oriented approach</li><li>Polite and personable 'team player'</li><li>Excellent time management skills</li><li>Skilled at remaining calm under pressure</li></ul><br><br>Join Us <br> <br> If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen. <br> <br> Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses. <br> <br> As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients. <br> <br> Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.<br/><br/> <img src="https://analytics.click2apply.net/v/ozobkQCEKwJRi6d4ulX6R"> <p>PI115859574</p>

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Posted: 2019-11-27 Expires: 2019-12-28

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Administrative Coordinator

Amgen
Thousand Oaks, CA 91360

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