5 days old

Accounts Receivable Clerk

Shaw Development, LLC

Bonita Springs, FL 34135

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This job is brought to you by: Newton Software

Job Title: Accounts Payable and Receivable Clerk

FLSA: Exempt

Reports To: Accounts Payable and Receivable Supervisor / Finance Manager / Controller / CFO

Job Category (EEO Description): Administrative Support Workers

Job Code (EEO Code): 5

Job Family: Finance

SUMMARY: This position will be responsible for the accuracy and timely processing of Accounts Payable and Accounts Receivable. Responsible for cash applications and cash disbursements for the company. That also includes the corrections of pricing and invoicing of materials to customers. Manage billing activity and collections. High attention to detail, pleasant phone demeanor and great customer service are required in this position. Actively supports the Companys vision and goals and embraces and executes the Company Core Values.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following, other duties may be assigned:

Correspond with vendors and respond to inquiries.

Ensure timely close of vendor returns.

Assist in month end and year end closing.

Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

Administer and process 1099s.

Deposit/Post all payments to the correct A/R account.

Apply payments to A/R invoices per customer's remittance advice.

Assists Sales and Customer Service with customer disputes.

Manage all Company billings.

Responsible for the credit memo process and approvals in partnership with the Customer Service Manager.

Ensure the completion and mailing of the payable runs.

Monitoring and analyzing cash flow.

SUPERVISORY RESPONSIBILITIES: This position has no direct reports.

QUALITY RESPONSIBILITIES: In daily work, an employee is responsible to maintain or exceed the degree of excellence requested by the internal and external customers of this department. This includes following established policies, following ISO 9001 & 14001 policies, business practices, and work instructions, using problem solving techniques to solve root causes of problems, and viewing quality as customer satisfaction. Shaw Development expects all employees to take pride in their work, in our company and appearance.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CORE COMPETENCIES:

Operating Skills:

Managing through systems

Priority setting

Planning

Courage:

Conflict management

Energy and Drive:

Drive for results

Organizational Positioning Skills:

Written communication

Comfort around higher management

Personal and Interpersonal Skills:

Approachability

Customer focus

Composure

Listening

Ethics, values, integrity and trust

EDUCATION AND/OR EXPERIENCE: Two-year related experience and/or training; or equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS: None required.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Telephone communication. Ability to write routine reports and correspondence with proper grammar, spelling and punctuation.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, analytical, ability to understand trends.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES: Must be organized, proficient calculator skills; computer literate able to use Excel: Ability to prepare graphs, charts, macros, formulas and pivot tables. Word: Ability to use charts, graphs, tables, mail merge, advanced formatting, document formatting, convert to web page. PowerPoint: Able to prepare slide show for original format to import from other sources.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk or hear, and use hands and fingers to write, operate a computer keyboard, mouse, and telephone keypad. The employee is occasionally required to walk. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Equal Opportunity Employer / M /F / Disabled / Veteran

Shaw Development, LLC

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