18 days old

Academic Advising Specialist, Academic Advising and Support Center

Loyola University Maryland
Baltimore, MD 21210
  • Job Code
The Academic Advising Specialist in the Academic Advising and Support Center (AASC) will provide academic advising and support to Loyola's undergraduate student population, advisors, and faculty. This position will offer accurate and sound advice to undergraduate students regarding course scheduling, degree progression, majors/minors, transfer courses, and University policy and procedures.

Specific duties include:

Academic Advising
Provide timely and accurate information to undergraduate students regarding Loyola's core curriculum, class registration, drop/add, course withdrawals, major/minor selection, degree progression, timeline to graduation, and academic policies and procedures. Refer students to additional resources (i.e. the Study, Counseling Center and the Career Center) as necessary.

Graduation Clearance
Track and monitor a portion of the senior class from the summer prior to senior year through Commencement. Inform seniors about missing degree requirements in a timely manner and provide consistent follow up to ensure that students take appropriate action leading to timely graduation.

Summer/Winter Away Transfer Course Approvals
Under the supervision of the Assistant Director, review transfer course requests from Loyola undergraduates looking to take courses away from Loyola in the summer and/or winter semesters. Work closely with department chairs, as needed, to equate transfer courses to Loyola courses and send timely notifications to students.

Data Entry and Reporting
Utilize Ellucian Colleague to manually register undergraduate students for courses that require special permissions or approvals and to look up relevant information related to academics. Run reports through Business Objects and analyze data and trends related to undergraduate academics.

Serve as an expert advisor during new student orientation each summer. Ensure that incoming students understand the elements of the core curriculum and assist students and faculty advisors with questions related to course registration.

Bachelor's Degree
1-3 years of relevant work experience
Strong attention to detail and ability to multi-task
Ability to explain University policies and procedures and covey information to students and faculty with tact and sensitivity
Familiarity with Microsoft Office and strong computer skills
Ability to work with others from diverse backgrounds
Excellent written, oral, and interpersonal communication skills


Posted: 2023-03-08 Expires: 2023-04-08

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Academic Advising Specialist, Academic Advising and Support Center

Loyola University Maryland
Baltimore, MD 21210

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